Category Archives: Project Minutes of Meeting

Project Minutes of Meeting

10th FYP Meeting Discussion

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Meeting Minutes

Meeting Minutes: 10
Project Name: CSCI321 Final Year Project
Date of Meeting: 18/02/2013 Location: SIM Campus
Minutes Prepared By: Poh Bing Xi
1. Purpose of Meeting
Presentation of final product to the project supervisor

Confirmation of final presentation details

Discussion and feedback
2. Attendance at Meeting
Name E-mail Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –
Sionggo Japit sjapit@uow.edu.au –
3. Meeting Agenda
  1. Product presentation
  2. Confirmation of final presentation
  3. Team discussion and feedback
4. Meeting Notes, Decisions, Issues
  1. The team has presented the final product to the project supervisor (Mr. Japit). Overall the comments from Mr. Japit are positive about the DM Tool.
  2. Mr. Japit commented that the team’s product has met the requirements of the project with proper functions and the program is able to run successfully without showing any fatal errors.
  3. Mr. Japit was pleased to hear that the team does not have any conflicts or major issues among the team members.
  4. Mr. Japit has gone through with us on what to do on the actual presentation and what is the information we should present.
  5. Mr. Japit comment that the project documentation and in line with the proposed project supervisor plan and there are no major issues with the documentation.
  6. All team members have agreed that the contribution form percentage will be equal (100%) for all.
  7. Mr. Japit commented that the project video does show the functions and content of the DM tool.
  8. Mr. Japit has reminded the team to look at the project supervisor plan to print the related documentation.
  9. The final presentation slide has completed based on the proposed presentation suggested by Mr. Japit.
  10. Mr. Japit has reminded the team to visit the presentation lab and have a dry run before the actual presentation. This is to prevent any issues that may occur during the presentation.
  11. All team members are to go through the power point slide and rehearsal the parts that they are assigned.
  12. Bing Xi will prepare the laptop and other information that are required for the final presentation
5. Action Items
Action Assigned to Due Date
Read through all documentation and presentation slides All 21 Feb 2014
Preparing of the laptops for the actual presentation Bing Xi 21 Feb 2014
Visit and walk the ground of the actual presentation lab All 21 Feb 2014
Print the technical manual and user manual All 21 Feb 2014
Copy all the documentation and source code to the CD All 21 Feb 2014
6. Next Meeting
Date: 22/02/2014 Time: 0900 Location: SIM
Agenda:
  • Final FYP presentation
Project Minutes of Meeting

9th FYP Meeting Discussion

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Meeting Minutes

Meeting Minutes: 09
Project Name: CSCI321 Final Year Project
Date of Meeting: 13th Feb 2014 Location: NEX Shopping Mall
Minutes Prepared By: Poh Bing Xi

 

1. Purpose of Meeting
Discussion and allocation of documentation Discussion on the powerslide for final presentation Discussion on which project documents to be remove from the dropbox folder before submission
2. Attendance at Meeting
Name E-mail Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –

 

3. Meeting Agenda
  1. Discussion and additional allocation of documentation
  2. Discussion on what type and the amount of test data to be used in the final presentation
  3. Discussion of the project video content
  4. Discussion of any outstanding issues before the final presentation
4. Meeting Notes, Decisions, Issues
  1. Most major documentation are completed
  2. Wilson will be preparing the test data for the final presentation and the supervisor presentation.
  3. Wilson has been brief on the details of the last project meeting.
  4. All members are given additional certain parts of the documentation to update as there are changes to the requirements.
  5. The meeting of project supervisor will be held on the 18th Feb as the supervisor was not able to make it on 15th Feb.
  6. Due to the tight schedule of all project members, the filming of project video will be postponed to 18th Feb.
  7. Cleaning up unwanted documents to be done after 18th Feb
  8. The project team has come up with various form of backup plan for the actual presentation. This includes bringing of additional laptop, trial run of the flows before the actual presentation.
  9. Kin Leong has completed the updating of information on the project website.
  10. The finalized user manual was sent to the project supervisor.
  11. All members agreed that there are no more major issues (eg. Leaving of the FYP group). All members are committed for the project from the 1st session to the current session.
5. Action Items
Action Assigned to Due Date
Additional trial run + test data preparation (500 split to 5 table x 100 records each) Wilson 18th Feb 2014
Updating of additional information on the project website and program requirements Chun Siong 18th Feb 2014
Updating of project diary, cleaning up of project folder Bing Xi 18th Feb 2014
Drafting of presentation slide Kin Leong 18th Feb 2014
6. Next Meeting
Date: 18/02/2014 Time: 7pm Location: SIM
Agenda:
  • Presentation of final program to supervisor
  • Filming of project video
  • Finalised documentation and presentation slides
Project Minutes of Meeting

8th FYP Meeting Discussion

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Meeting Minutes: 08
Project Name: CSCI321 Final Year Project
Date of Meeting: 6th Feb 2014 Location: NEX Shopping Mall
Minutes Prepared By: Poh Bing Xi

1. Purpose of Meeting
Discussion and allocation of documentationDiscussion and preparation of test data

2. Attendance at Meeting

Name

E-mail

Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –

3. Meeting Agenda
  1. Discussion and allocation of documentation task
  2. Discussion and preparation of test data

4. Meeting Notes, Decisions, Issues
  1. The team has completed the development of the DM tool.
  2. System integration test has been completed. All issues and problem that were fixed
  3. Wilson is away for business trip, team members will update him the status when he is back.
  4. All members are given certain parts of the documentation to update as there are changes to the requirements.
  5. Team members will be meeting with the supervisor next week to present the final program.
  6. Due to CNY holiday and problems occurred during the development, there was a delay in submitting the user manual to the supervisor.
  7. The project video will be film on 15th Feb.
  8. All finalized source code will be check in to the SVN server before 15th Feb.

5. Action Items
Action Assigned to Due Date
Updating of technical manual Chun Siong 11th Feb 2014
Updating of information on the project website and program requirements Kin Leong 11th Feb 2014
Updating of user manual Bing Xi 9th Feb 2014

6. Next Meeting
Date: 15/02/2014 Time: TBC Location: TBC
Agenda: 
  • Presentation of final program to supervisor
Project Minutes of Meeting

7th FYP Meeting Discussion

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Meeting Minutes: 07
Project Name: CSCI321 Final Year Project
Date of Meeting: 13th Jan 2014 Location: NEX Shopping Mall
Minutes Prepared By: Poh Bing Xi

1. Purpose of Meeting
Discussion and progress of the project since the last meetingDiscussion on the function that each team members has to develop

2. Attendance at Meeting

Name

E-mail

Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –

3. Meeting Agenda
  1. Discussion and allocation of functions to develop

4. Meeting Notes, Decisions, Issues
  1. Bing Xi has completed the task for sourcing SVN server to host the development codes.
  2. All team members are given various functions to develop.
  3. Team has finalized the program logic and processing rules. Development will kick off on 13th Jan 2013.
  4. All members are to check in their own source code by 29th Jan 2014
  5. All members are to conduct their own unit testing for the functions that are being allocated.
  6. All members are being brief that if there are any issues related to the development they have to sound off immediately.
  7. All members have setup their development environment.

5. Action Items
Action Assigned to Due Date
Development of various functions All 29th Jan 2014
Conduct unit testing for developed functions All 29th Jan 2014

6. Next Meeting
Date: 6/02/2014 Time: 1900 Location: TBC
Agenda: 
  • Documentation and test data preparation

 
Project Minutes of Meeting

6th FYP Meeting Discussion

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Meeting Minutes: 06
Project Name: CSCI321 Final Year Project
Date of Meeting: 9th Jan 2014 Location: NEX Shopping Mall
Minutes Prepared By: Poh Bing Xi

1. Purpose of Meeting
Discussion and progress of the project since the last meetingDiscussion of final program logic and processingDiscussion on the issues that are flag out during the presentation

2. Attendance at Meeting

Name

E-mail

Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –

3. Meeting Agenda
  1. Discussion on the issues that are flag out during the presentation
  2. Discussion of final program logic and processing
  3. Discussion and progress of the project since the last meeting
  4. The IDE and database to be used for the development and final presentation

4. Meeting Notes, Decisions, Issues
  1. Bing Xi has completed the task for sourcing SVN server to host the development codes.
  2. Kin Leong has been brief on the issues and problems that were flag out during the prototype presentation.
  3. Team has finalized the program logic and processing rules. Development will kick off on 13th Jan 2013.
  4. All team members are to research and read up on the basic of programming a java program
  5. The team have completed the test plan for the system
  6. This project meeting is more on the development items

5. Action Items
Action Assigned to Due Date
Reading up on java tutorial All 13th Jan 2014
Read and understand the program processing logic and setup the development environment. All 13th Jan 2014

6. Next Meeting
Date: 13/01/2014 Time: 1900 Location: TBC
Agenda: 
  • Assigned the functions / modules to be developed
  • Ensure that all members have their development environment setup
Project Minutes of Meeting

5th FYP Meeting Discussion

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Meeting Minutes

Meeting Minutes: 05
Project Name: CSCI321 Final Year Project
Date of Meeting: 18th Dec 2013 Location: NEX Shopping Mall
Minutes Prepared By: Poh Bing Xi

1. Purpose of Meeting
Discussion and progress of the project since the last meeting

Discussion of prototype design

Discussion and confirmation on what to be presented on 21st Dec 2013 presentation

Project briefing for Chun Siong

2. Attendance at Meeting

Name

E-mail

Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –

3. Meeting Agenda
  1. Discussion on what to be presented on the acutal prototype demo session
  2. Project briefing for Chun Siong
  3. Raise any concerns or issues regarding the project

4. Meeting Notes, Decisions, Issues
  1. Bing Xi has completed the task for sourcing SVN server to host the development codes.
  2. Chun Siong has been brief on what had happen during the period when he is on In-Camp Training.
  3. All documentation required for the submission is ready.
  4. Project prototype is also ready for presentation.
  5. This project meeting is more on the task and role for each project members for the prototype presentation

5. Action Items
Action Assigned to Due Date
Preparation of presentation All 21st Dec 2013
Read through all documentation before presentation All 21st Dec 2013

6. Next Meeting
Date: 28/12/2013 Time: 1030 Location: TBC
Agenda:
  • Discuss on the issue that are flag out during the presentation
  • Go through and confirm the processing logic before development
  • Setup of development environment
Project Minutes of Meeting

4th FYP Meeting Discussion

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Meeting Minutes

Meeting Minutes: 04
Project Name: CSCI321 Final Year Project
Date of Meeting: 11th Dec 2013 Location: NEX Shopping Mall
Minutes Prepared By: Poh Bing Xi

1. Purpose of Meeting
Discussion and progress of the project since the last meeting

Discussion of prototype design

Discussion and confirmation of our final requirements before kicking off the development of the tool

Clarification and discussion of the project track and status

2. Attendance at Meeting

Name

E-mail

Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –

3. Meeting Agenda
  1. Review of prototype design version 0.1
  2. Discussion of current project track
  3. Raise any concerns or issues regarding the project

4. Meeting Notes, Decisions, Issues
  1. Wilson has created a prototype based on the requirements that we have proposed and discussed over the past few weeks.
  2. Upon discussion, there will be some slight changes to the version 0.1 prototype by aligning the button layout and adding additional text boxes.
  3. The team has some issues and concerns that require clarification from the project supervisor.  Team members will meet with the supervisor to clear all the issues and concerns before the presentation of the prototype.
  4. All project documents that were submitted over the past few months will require some formatting and changes.
  5. Update of progress report and prepare minutes of meeting before the next submission to update the supervisor on the current status.
  6. Chun Siong was not able to attend this meeting as he is currently on In-Camp Training (ICT).  During the next meeting, he will be brief about the current status of the project.
  7. Kin Leong will be meeting with project supervisor to present the current project status (eg. Prototype and project documents) as he will not be available during the actual prototype presentation on 21st Dec.
  8. Project Team will check with the project supervisor on deliverables for the prototype presentation on 21st Dec.
  9. Currently, project members are working well and no major conflicts or issues occurred as of this project meeting (11th Dec).
  10. The project team will be sourcing and looking for a SVN server to keep track of the code changes during the development stage.

5. Action Items
Action Assigned to Due Date
Enhancement and modification of the prototype Wilson Hery 16 Dec 2013
Formatting and modification of the project documents Bing Xi 16 Dec 2013
Prepare minutes of meeting and progress report Bing Xi 14 Dec 2013
Source for opensource or free SVN server Bing Xi 14 Dec 2013
Clarification of issues and concern of the project Kin Leong 14 Dec 2013
Evaluation of project status for Kin Leong Kin Leong 14 Dec 2013
Briefing of project status for Chun Siong Wilson , Bing Xi Next project meeting (TBC)
Enhancement and modification of the prototype Wilson Hery 16 Dec 2013

6. Next Meeting
Date: 18/12/2013 Time: 1930 Location: TBC
Agenda:
  • Discussion of prototype design
  • Project briefing and status for Chun Siong
  • Preparation for the presentation on 21st Dec 2013
Project Minutes of Meeting

3rd FYP Meeting Discussion

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Meeting Minutes

Meeting Minutes: 03
Project Name: CSCI321 Final Year Project
Date of Meeting: 20th Nov 2013 Location: SIM Campus
Minutes Prepared By: Poh Bing Xi

1. Purpose of Meeting
Discussion and progress of the project since the last meeting

2. Attendance at Meeting

Name

E-mail

Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –

3. Meeting Agenda
  1. Review of use case design / process flow diagram
  2. Review of UI design
  3. Review of database design for DM tool
  4. Review of outstanding issues (programming framework)

4. Meeting Notes, Decisions, Issues
  1. All team members are to go through and highlight any issues based on the project schedule.
  2. All team members are required to update their personal profile on the project website
  3. Project technical manual draft has completed. All members are to review and add on any additional information.
  4. Update of progress report.
  5. Confirmed the programming framework that the team is going to use

5. Action Items
Action Assigned to Due Date
Review and note down any issues based on the project schedule All 23 Nov 2013
Updating of personal profile All 23Nov 2013
Finalise techical manual All 23 Nov 2013
Project techical manual submission All 23 Nov 2013

6. Next Meeting
Date: 11/12/2013 Time: 1930 Location: SIM
Agenda:
  • Discussion of prototype design
  • Draft version of prototype design
Project Minutes of Meeting

1st FYP Meeting Discussion

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  1. Meeting Minutes
    Meeting Minutes: 01
    Project Name: CSCI321 Final Year Project
    Date of Meeting: 23th Oct 2013 Location: SIM Campus
    Minutes Prepared By: Poh Bing Xi

    1. Purpose of Meeting
    Kick off meeting

    2. Attendance at Meeting

    Name

    E-mail

    Phone
    Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
    Wilson Hery hhjywils001@mymail.sim.edu.sg –
    Lau Chun Siong cslau003@mymail.sim.edu.sg –
    Poon Kin Leong klpoon002@mymail.sim.edu.sg –
    Sionggo Japit sjapit@uow.edu.au –

    3. Meeting Agenda
    1. Understanding and analysis the project requirements
    2. Key dates for submission
    3. What are the expections
    4. Team introduction

    4. Meeting Notes, Decisions, Issues
    1. All team members are to research on the current features and issues of existing data migration tools
    2. All team members are to go through their individual personal schedules
    3. Chun Siong will create the project website
    4. Kin Leong will setup the necessary remote communication (Whatapps, dropbox)
    5. Bing Xi will plan a high level project schedule

    5. Action Items
    Action Assigned to Due Date
    Researching of information that are related for the project (Data Migration Tools) All 29 Oct 2013
    Review and go through individual personal schedules All 29 Oct 2013
    Setup of remote communication Kin Leong 29 Oct 2013
    Setup of project website and update the necessary information Chun Siong 29 Oct 2013
    Draft and plan the high level schedule Bing Xi 29 Oct 2013

    6. Next Meeting
    Date: 29/10/2013 Time: 1930 Location: SIM
    Agenda: 
    • Review of the research of data migration related information
    • Documentation details
    • Review and confirmation of individual personal schedules
Project Minutes of Meeting

2nd FYP Meeting Discussion

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Meeting Minutes

Meeting Minutes: 02
Project Name: CSCI321 Final Year Project
Date of Meeting: 29th Oct 2013 Location: SIM Campus
Minutes Prepared By: Poh Bing Xi

1. Purpose of Meeting
Discussion and progress of the project since the last meeting

2. Attendance at Meeting

Name

E-mail

Phone
Poh Bing Xi bxpoh001@mymail.sim.edu.sg –
Wilson Hery hhjywils001@mymail.sim.edu.sg –
Lau Chun Siong cslau003@mymail.sim.edu.sg –
Poon Kin Leong klpoon002@mymail.sim.edu.sg –

3. Meeting Agenda
  1. Review of the research of data migration related information
  2. Review individual team member personal schedule
  3. Discussion on project proposal

4. Meeting Notes, Decisions, Issues
  1. Kin Leong has highlight that there are conflicts with the 1st FYP presentation.
  2. Chun Siong has completed the setup of the project website.
  3. Kin Leong has setup a dropbox folder and a whatapps group for easier communications
  4. All team members are to go through and highlight any issues based on the project schedule.
  5. All team members are required to update their personal profile on the project website
  6. Project proposal draft has completed. All members are to review and add on any additional information.

5. Action Items
Action Assigned to Due Date
Informing the project supervisor about conflicts on 1st FYP presentation Kin Leong 2 Nov 2013
Review and note down any issues based on the project schedule All 2 Nov 2013
Updating of personal profile All 2 Nov 2013
Finalise project proposal All 1 Nov 2013
Project proposal submission All 2 Nov 2013

6. Next Meeting
Date: 5/11/2013 Time: 1930 Location: SIM
Agenda: 
  • Discussion on functional and non-functional requirements
  • Draft and discuss the system requirements specification